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The transportation businesses should invest in a highly effective transport managing system as they give the best automobile monitoring solutions. It encourages the safety and stability of drivers also. Not only it calculates the idle period of the motorists but it also supports successful coaching applications. Fuel managing is also one of the qualities of a transport managing program. GPS monitoring reduces fuel usage by optimizing the routes. Digital road maps help to pick the quickest route to avoid slowdowns in shipping. You can also get the driver as well as vehicle information readily using the best transport management methods. You also can monitor visitors as well as the climate also. The monitoring software will help to improve performance by enhancing the shipping time period as well as so promoting customer satisfaction.Read More
Management of Freight Operations With Freight Broker Software
Your fleet operations enhance with the increase in the transportation business. With an increase in the dimensions of the fleet, it might become difficult for the supervisors to control their fleet activities. They are burdened with many tasks as well as jobs which consequently reduces their efficiency. Also, manual fleet supervision is a time-consuming and exhausting job. It is essential to maintain your fleet properly. By using efficient freight broker software programs, the transport organisations save time and costs. With the right processes and tools, you can handle your transport more efficiently.
To start with, it is necessary to keep your important data, reports, as well as files in an organized manner. It is better to put in a fleet management system on your PC which lets you access the required document whenever needed. Hence, it is simpler to gather car and driver information. Fleet managers should also focus on effective driver management. It includes coaching and other workshops for the drivers to make them aware of the safety methods. This will get them to be conscious of safety measures and various vehicle problems and also the ways to handle them.
The Gps navigation tracking method is essential for effective control over automobiles. A highly effective GPS tracking system has numerous benefits for a transport company. It improves the lifetime of their vehicles and leads to superior use of the vehicles. A freight broker software is a powerful software to look after shipping operations like managing loads, paying as well as generating invoices. The software is helpful to both large and small companies.
Optimum Use Of Fleet Vehicles With Dump Truck Management Software
Oilfield trucks are very important for trucking businesses. These trucks assist in extracting crude oil. There’s been noted remarkable improvement in the trucking business with the support of technology progress in technology. Technology has made the transport industry more suitable. The approaches of selling and purchasing have shifted together with the source of the online. In the past, the trucking business was quite complicated to manage. Now with the progress of technology, all of the functional activities are becoming more reachable. The alterations in the transport industries offer boundless benefits. It aids to grow the overall performance of the company. This aids in improving profits and reduces the total costs. It also offers proper charging, on-time delivery, and dispatch. This permits you to track and monitor the driving behavior of your driver in real-time.
The platform for IFTA Tax Information
The transport industry has become enormously expanding over a time period. With the implementation of IFTA, it became easier to journey in all the engaging regions with a single fuel tax permit. But IFTA reporting was rather a trickier and complex process in the initial days. Manual calculations were subject to individual errors and errors. This made the IFTA execution quite challenging. This forced the transportation companies to switch to the IFTA software program that’s a more systematic and organized approach for filing IFTA reports.
Image source – IFTA – Diesel Quarterly Tax Report
An IFTA software is very effective in generating reports inside of the blink of an eye. IFTA requirements have made it essential to maintain track of the miles driven, fuel consumed and purchased, fuel mileage for each legislation in a single quarter. It can help to calculate the IFTA tax. It can accomplish complicated calculations very quickly. IFTA software program keeps an internet document of mileages covered and the expenses incurred. The users can quickly connect to the information anywhere in the world. This restricts the usage of papers as most of the records are created online.
An IFTA software program is a one-time purchase that can provide endless advantages to be able to ensure sleek compliance with the IFTA Rules. The software makes certain to maintain a record of every trip as it forms the basis of the repayment of the IFTA tax every quarter. Maintaining a physical document of these files can be very challenging. An IFTA software retains all of the documents in an organized way. It can be quite tiring to spend countless hours filling up the mind-numbing IFTA forms. They’re quite effective in providing correct and error-free reports.
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IFTA regulations must be strictly followed in order to prevent the IFTA audit. Any non-compliance may cause huge fines and penalty charges. An IFTA software completes the entire process of IFTA reporting minimizing the chances of human biases and errors. It also eliminates the requirement of manual records on physical paper. This reduces the complete functional expenses of the business and takes the company a step ahead to become a go green company.
Keeping up with IFTA matters can be really painful, especially with pen and paper. A comprehensive IFTA software conserves the company’s valuable resources. It saves time, reduces errors, and provides peace of mind that all the IFTA things are already taken care of. IFTA software also lessens the odds of being audited. Even if a company is being audited, and IFTA software ensures that the process goes smoothly. There is nothing to worry about as all the records that are required to demonstrate the innocence are already accessible. An IFTA software will ensure that no amount is owed to the authorities.
Software For Oilfield Management
It’s possible to assign a digital arsenal to an employee. The company enhances the source utilization, increases capacity, clarity of oil to boost their organization and make a profit. You can deal with the oilfield and dump trucks efficiently. It is quite tough to manage the fleet in trucking industries. Most of the transport companies pay a huge quantity of cash to perform the successful fleet motion. The dump truck software not only improves fleet production but also reduces the risks of inefficiency. This supports you to determine the salary of your driver and also controls the extra oil intake. This dump truck software helps in controlling the maintenance charges of the automobile. But, with the suitable utilization of dump truck software programs, you can handle everything economically. While picking the right software, you must be conscious of your company and employee wants.
This software is highly computerized and may perform all of the transport functions efficiently. It is simple to trace the fuel buying place, parking, and toll tax fees as well. This software minimizes the overall costs. There can be a significant collapse in the plant if the pumpers of the oilfield are not exact. You must select software that can function the pumpers. The designed software may perform oilfield methods efficiently. This automatic software protects the laborers against alarming circumstances and indicates precautionary actions. This dump truck software retains the pumpers updated regarding the recent problems in the factory. This software lets you create immediate security activities to avoid any injury.
Software for Calculation of Miles Travel By Fleet
A state mileage calculator assists in calculating the exact mileage covered through the truckers. The user must just enter all the data into the IFTA state usage calculator. The online calculator is quite useful in the trucking industry. All small and large scale businesses use the ifta mileage calculator for truckers to get correct and efficient results. This mile through state calculator enables the trucking businesses in determining the general operated mileage of a vehicle. IFTA fuel taxes calculator creates several types of reports in accordance with the information given. The danger of mistakes increases if the information is gathered through for IFTA calculation. A wrong calculation in the International Fuel Tax Agreement fuel tax can give you large penalties and fines.
Image source – ifta reporting online
The mileage by country calculator not only simplifies International Fuel Tax Agreement however as well helps owners in monitoring fleet movements. An efficient state usage calculator consists of multiple attributes. It aids in IFTA filing by gathering state fuel bills and also total miles covered. You can readily figure out the fuel tax amount by simply going into the actual point of origin and place of the desired destination. Another significant consideration to submit is the actual odometer examining which usually provides you with the details of overall usage covered by the motorist. Alongside other details, you’ll also have to mention the area in which the vehicle has traveled and location exactly where the fuel was purchased.
“You simply have to put one foot in front of the other and keep going. Put blinders on and plow straight ahead.” –George Lucas
The transportation business is turning out to be more driven nowadays. Nowadays, people prefer to keep a record of all the receipts and the expenses connected to their vehicles. They feel helpless under the immense pressure of complying with IFTA. The companies also monitor the wrong driving routines of truckers. As a way to avoid IFTA auditing, they are responsible and liable to find a license and offer accurate IFTA reports to the government. For handling track of all these variables and for the calculation of correct fuel tax, determining distance by state calculator is the best option for the transport business.
As a business owner, it is important to keep a track of the books along with the accounts. Having sound financial information can make it easy for you to maintain your accounts in terms of financial books, taxes, and making business-related decisions.Read More
There is a lot of work you need to do, especially when we talk about maintaining books as well as keeping a track of your business accounts. Also, if you are unable to organize every document accurately, the chances of getting lost in the paperwork get a little high. In this write-up, we have compiled nine best accounting practices for your trucking business.
Tracking down the Expenses
For the new business owners, or those with no severe complexities, a simple spreadsheet that generally suffices the expense tracking requirements. Note down your expenses somewhere and include information such as taxes, government fees, advertising, and legal, etc. As your business expands, you may need access to a more complex accounting system or software solution like axon payroll.
In case you are starting by creating a spreadsheet, make sure you can include the required information like the name of the vendor, account number, expenditure type, and amount outstanding. Additionally, it is important to keep an eye on all your receipts, statements, and unpaid bills. These will help you to efficiently manage your cash flow.
Collecting the Papers in Single
Here, the funniest thing about the documentation is that it will vanish when you need them the most. It generally happens if you don’t have a defined process for maintaining the documents and storing the same.
If it is a paper-based or automated based system, you must organize it in a better way. Try keeping them as simple as possible so that it can ease running the operations. Your records should be handled accurately and managed in the respective departments, operation, human resources, sales, and records with a simple tracking system.
Try Simplifying the Trucking Bookkeeping System
Many business services that initiate a great deal with the organizations and help you to record every expense, income, takes, as well as profit and loss reports. However, for the owners and operators being able to manage the business on their own using a system is the must to keep record-keeping as easy as possible with trucking bookkeeping system.
Create Finances Accounts for Business and Personal expenses
Make sure that you don’t open a combined account for your business and personal expenditures. Business-related expenditures should be paid with business incomes or saved funds.
Keep your personal finances separated from your business account will make it quite easier to maintain the cash-flow, foretell financial performance, track records, and provide you with proof of the performance in terms of both the moneylenders as well as the investors.
Try Limiting the Receivable
It can be a bumpy road, therefore, following up with your clients when accounts are past due is an imperative task. Processing it promptly tends to help you and your company to maintain its financial status. Here is how to limit accounts receivables:
- Try having clear and consistent policies related to credit.
- Consider taking delivery upon payment in terms of your services.
- Get yourself a portion of the payment in advance.
- Just make sure that your billing is precise and accurate.
Incorporate Automated System
There is various software available that can help you minimize some of the daily bookkeeping jobs such as creating invoices, processes, as well as payroll. These systems can serve as a timesaver for various busy owners. In case you have some recurring payments such as taxes, payrolls, or estimated tax payments. Here, we suggest you set up a different account with the government assistance in consideration and associate your business account to schedule payments on time.
Follow the Best Accounting Method
There are two accounting methods you can consider- Cash and Accrual.
The cash-based accounting method is generally used by small businesses. In this method, your transactions are recorded in a one-time payment and have been received. The Truck bookkeeping software tends to be more upfront which is why it is favored and supported by many small businesses.
Video credit: Smart Trucking
Accrual accounting is a method that puts all your transactions in the books right at the moment the transaction is completed, even if there is not much of a difference. This is the most useful method for the business with more complex accounting systems for the ones having high earnings.
Create a Backup of all the Records
Well, there is nothing worse than misplacing your documents that can cause a huge loss. Therefore, ensure that your records are backed up so as to keep your records safe and secure against the possible threats, or even against situations like cyber-attacks.
Go for Professional Help If Required
As your business expands, you may need someone to maintain your records in terms of your business. A separate or professional bookkeeper can save you a lot of time and provide you with the peace of mind you deserve, by managing the records in order to keep security in mind.
Lastly, a professional accountant can also act like an advisor or even a consultant, when it comes to identifying the best financial practices to make a profit in terms of your business.
Best Use Of Digital Signage in Transportation?
Digital signage screens play a vital part in the transport industry to immediately share pertinent information with travellers. The transportation market is extremely dynamic. It keeps changing. Whether they’re extreme weather conditions, any events, or traffic in the city, then you are for sure want to update this to your audience. With strategic placement of digital displays, then you’re in a good position to help the audience with real-time information and also anticipate more involvement with all the users. Transport digital displays have become the most common digital technology that’s increasingly being used at airports, local bus terminals, railway terminals, etc.. It’s vital to provide instantaneous content to vacationers. People today love to transport digital signage due to their capacity to catch and maintain their attention for your advertisement.
Digital signage allows real-time information
Transportation digital signage feeds the clients using real-time content. It guarantees passengers’ excellent visibility also. They could read the content quite aptly since there are fewer visual distractions. The most effective digital signage possess the best brightness amount so that users get the very best reading experience. As they’re exposed to the outside environment, these display screen are made in a way to withstand any sort of weather conditions.
Ensures 24/7 performance and additional durability
A transport digital signage option has exceptional benefits for transport customers. It includes a waterproof and dust-free coating to ensure its longevity. From enhanced exterior visibility to withstanding warmth under direct sunlight, there’s indeed much that digital signage offers you. It’s a superior and sustainable characteristic which guarantees 24/7 operation of this signage. Digital signage provides a highly effective graphic performance according to transport requirements.
If you are into freight business and looking out for ways to make it more manageable and easier, then what can be better than the use of technology. You would find a number of mobile apps in the market to help you out. They have made it easier for many forwarders, freighters, carriers to carry out their operations. Even the backend solutions providers have gained many benefits from them. Isn’t it amazing? As many apps are floating in the market, you might get confused when picking one. If you are a truck broker, freight broker, freight agent, or a fleet broker, you need not worry, as there is a list down from which you can make your best pick. These apps will help you save your precious time and provide comfort, ease and convenience at the same time.Read More
It helps you cut all the stress while running your business as Axon Software is one of the most efficient trucking company softwares that provides integrated real-time information. It means that information entered anywhere in the system automatically and instantly updates other departments. You can easily control all your activities using a single entry such as dispatching, billing, driver payment, fuel management, driver management, fleet maintenance, and accounting management.
All the information needs to be entered only once, and it gets instantly updated in all the other parts of the trucking management software. The admin work gets reduced to half. This way, you can pay your drivers and other staff faster, and you can keep them happy. Fuel reports get filed with a click of a mouse button. This way, you can double your staff productivity, generate more cash, and increase your profits. It can handle the most complex and demanding industry needs.
Video credit: VirtualFleetSupervis
It is the one software based upon the cloud-based fleet management systems. It is an integrated trucking software which has been specially developed for the freight and the trucking industry. As it is cloud-based it does freight tracking at the most advanced level. Bolt system enables you to reduce costs while maximizing efficiencies at the same time. It is a kind of software that looks at your freight first, and then assigns the best routes for your trucks, trailers, and drivers. With such a system, you can quickly meet your customers’ requirements. It also provides you with the necessary flexibility that you wish for in a fleet management software. Bolt helps you to handle all the complicated moves and also keep your operations unique.
You must be aware of the changing weather patterns if you are a freight broker or freight agent. It is essential to know about current weather conditions to plan further activities. Weather radar can quickly help you out in this particular task. This app helps you in predicting and understanding the weather patterns that could cause potential issues in service deliveries. You would find a dozen other weather phone apps, but the idea is always to find the best one. Although there are several good options in the market to choose from, this particular app is something different and unusual from others. It has started to become everyone’s favorite because of its speed and the way it shows and allows you to access different weather forecasts at a single time.
Don’t worry about being successful but work toward being significant and the success will naturally follow. – Oprah Winfrey
Evernote is another app that would be a great help in your freight business. The app comes free of cost that helps you to organise and remember the ideas and content. You can organise your data across multiple devices. The app is very beneficial to keep all your business information at one place.It has some very cool features too. It allows you to take photos, record voice reminders, generate to-do lists, and make notes. This fleet management system app is for you if you are the one who does a lot of research work and loves making notes. You can easily store them and access them later. In this manner, you will not have to worry about where you put your articles. It has the ability to solve several basic problems related to keeping track of records.
It is one of the apps everyone is familiar with nowadays. It is the most accessible app you can ever come across. With the new voice-guided navigation feature, it has become more useful for truckers. This app is crucial for doing all the procedures in the industry. Its other amazing features include the ability to search any location and make a list of My locations. You need to have this on your phone whether you are a freight broker, truck driver, freight agent, or just any other smartphone user looking for directions.
For many people out there, starting a business is more like a dream. In case you are a mechanic or even planning to become one, you first need to start with the idea before pursuing the same. When starting a new repair shop, try adding specific hours, evaluate the market to work on customer pricing, and take a step ahead to control your career.
An automobile repair shop is a business that means employing mechanics who can effectively provide vehicle repair and maintenance to the businesses and customers around. The repair shop may involve services such as custom installations of parts like music players, window tints, and other upgrades.Read More
Here are a few things that you must take care of before starting a repair auto body shops.
Finding a Suitable Location
- Find a place that helps you to stay within the reach of your customers.
- Always pick a location that is a little larger than you might require.
- Make sure that the location is somewhere close to the city or town.
- The space must have a waiting lounge where your clients can when.
Identifying the Target Market
Remember, the ongoing services or related contracts also brings steady incomes to the table. Furthermore, this also reduces the cash or work-flow related issues that can be quite challenging for your business in the long run.
The customers for your car repair businesses have a unique set of requirements. But, the thing that remains common is that either their vehicle is broken or needs a maintenance check. Here, the most preferred customer is the one with a service contract.
However, there will be some who may want to go for a one-time service to avail of the discounts introduced. Such types of customers are generally the ones who will hire based on your low prices.
Expenses involved in Starting an Automobile Repair Shop
1. Cost of a diagnostic machine might range from $5,000 to $10,000.
2. Expenses in terms of rent and utility bills may be from $1,500 to $15,000 per month based on the size.
3. Insurance and other bank-related expenses are about $3000 – 4000 annually.
4. Software selection to keep track of all the service vehicles.
Total charges may be up to $47,700.
Somehow, these all prices are linked with opening the car collision repair shop, they are generally quite high that you have to pay.
Highlight your Expertise
While most repair shops generally repair generic service, you can expand your business by highlighting your expertise. Just make sure that your competitors are not offering similar services to that of your expertise, this will help you to stay ahead of them.
“The secret of change is to focus all your energy not on fighting the old but on building the new.” — Socrates
Some examples of your expertise might involve:
- Special repairs
- Vehicle modification
- Bike modification
- Collision repair
These are just a few! As the trend in the auto industry is taking a shift, and everyone is now opting for eco-friendly products. You should make sure that you also provide repair to hybrid or electric cars or vehicles.
Consult a Lawyer
There is a lot more that comes along when starting your own business apart from finding the right location and highlighting your expertise.
Yes, you are thinking, right!
You will need to get a business license to operate an automotive body shop. Well, to do that, you do need to look into the regulations, liabilities involved, insurance-related requirements also, in terms of opening the accounts to handle the payments along with tax reporting, filing your assets, and other pre-sale steps.
Video Credits: Scotty Kilmer
Spreading the Word Out
Here, marketing helps to open your shop’s door for your customers. Make sure to organize a grand inaugural event, to let the people residing around to come through those doors. You will also require to have a standardized service list along with some inaugural offers mentioning the prices to promote your services. This way you will be able to estimate your first annual revenue easily.
The International Fuel Tax Agreement- IFTA is an agreement that is said to simplify filing the reporting of fuel use by trucks that process in more than one state or province. So, while the reporting is essential and provides you with benefits, the operation of gathering information manually for IFTA documentation can be quite a headache to endure.Read More
Shifting through a hand-written traveling logs to manually document everything tends to consume your time. However, this can also result in inaccuracies in terms of reporting. In addition to this calculating the mileage driven in each state along with the costs involved requires a lot of paperwork. While necessary, many people tend to feel nervous through this process and have other business-related responsibilities that can be finished on the top of filling out of such reports.
To increase effectively and do away with time-taking, consuming and manual processes, many businesses are now turning to GPS tracking IFTA software to automate tax reporting.
What is IFTA?
For every trucking or carrier business, it is essential to file the taxes on the given time. In case the tax return is precise or up to the mark, you may be liable for several tax penalties. There are many IFTA fuel tax software available around you these days. The International Fuel Tax Agreement helps you to maintain every detail related to fuel tax permits for all eligible vehicles and allows them to travel in jurisdictions easily. The IFTA only expects you to file the return in case you do not have a dutiable fuel during the span.
Somehow, the fastest method to calculate the fuel tax is IFTA itself. It also assists businesses in saving a lot of their time as well as money. The IFTA also creates technological integration and efficiency in the fuel tax calculator and related payments.
Which are IFTA Prerequisites?
You will find lots of – fuel tax reporting-related should know about when submitting your IFTA yields. First of all, industrial vehicles are required to record the mileage driven, fuel purchased, and tax paid in each nation their vehicles traveled for a specified quarter. Bear in mind, you will also have to list the mileage driven together with fuel bought in each jurisdiction, not only the combined total amounts.
This however means that if a motorist buys the fuel for their truck in 1 jurisdiction, he’s required to report that the mileage of the truck that he drives in that specific jurisdiction together with the others the automobile passed through. This report permits the base-jurisdictions to accumulate the precise quantity of tax based on mileage traveled.
There is a quarterly filing required even if you have not traveled for the quarter. However, the important dates of filing the same are:
January-March April 30
April-June July 31
July-September Oct. 31
October-December Jan. 31
How Can You Register Vehicles For IFTA?
In Order to have a qualified vehicle for IFTA registration, you have to follow these simple steps:
- Here, you need to have established or let’s say licensed business in the state from which your fleet operates.
- You must accumulate mileage records in the states you travel through.
- Try to maintain the fleet records in process in the respective states.
- Operations must be held at least once in other IFTA Jurisdictions.
To enroll in a new automobile, you may also get into the local DMV of your region. As soon as you’re finished with enrollment, you have to make an IFTA account, your provider will be issued concerning IFTA permit and IFTA stickers to put on the door.
Common IFTA Reporting Mistakes
Well, submitting your fuel tax reports may be a little complicated task to go for, but in actual it does not have to be. So, if you want to help your fleet in preparing for the next quarterly report, here are few mistakes that you must avoid.
Estimating Fuel Calculations: This might be a little tempting when it comes to estimating the consumption of fuel in the past 3 months, especially when the IFTA due dates are just around the corner. This mistake can be surprisingly costly if not taken care of.
So, to eliminate the guesswork out of the reporting, you should consider using an highway use tax calculator to effectively record the miles your fleet traveled. The right software will automatically record the engine data and other information like maintenance, invoicing, mileage, tracking the driving, and much more.
Video Credit: Lissa Smith
Not Recording Personal Miles: Always keep in mind that documenting your mileage on your IFTA account is essential. This also comprises the mileage employed for a few personal errands. While reporting of IFTA- Accuracy is the secret, and IFTA never distinguishes between the a variety of route kinds, as for them a mile is a mile and it’s supposed to be recorded. On the other hand, another portion of the narrative is that only be prepared to submit an IFTA account on your heavy vehicles which didn’t travel any miles throughout the quarter. In the event your truck has been empty for a specific quarter, then you still need to submit a return of ZERO MILES.
Odometer or GPS Issues: Recall your IFTA reporting must remain accurate. This also suggests that if there’s a problem in the component of your car or truck and is affecting the mileage throughout the coverage period, it takes to be flagged if you document the exact same.
If your truck encounters any issue like odometer or GPS associated problems, or another problem which may affect your mileage. All you have to account for this from your IFTA tax report. A busted estimate or maybe worn tires may influence your odometer reading which could lead to erroneous mileage reading. This is to be certain your mileage is properly reported, attempt to take into account an IFTA alternative that automatically optimizes your motor related data to correctly assess the mileage.
Filing Late: Here, one of the biggest mistakes is not filing the report on time. If you are filing your IFTA report late it can lead to a fine of around $50 or even 10% of the total highway tax.
How Fleet Software Automates IFTA Reports?
The Fleet software is a safe and secure platform that allows you to save your business-related information. This provides you with access to the records only in the official or master device you want to operate in. The solution also helps you to track everything in terms of dispatch history. This provides you with detailed information about the order related details such as status, dispatch, shipment, and delivery along with the driver’s information. The advanced tracking software can also maintain the accounts and calculate the salary of each employee in the company. The fleet software lets you edit and delete the data easily. Here, you can also release the payments in advance to the driver or any other staff for a specific reason.
What Is IFTA Audits and IFTA Penalties?
Every member jurisdiction registered under IFTA is required to audit 3% of the licensed base yearly. This is to verify compliance and make sure that the correct amount of tax is paid. However, the prospect of an IFTA audit can be quite daunting for some, but they serve an important purpose. Also, if you have a good track record, the audit somehow becomes more of a process to validate the records. If your information is valid and complete, be it manual records, or the GPS data the process of audit tends to go much smoother.
However, talking about penalties- if you fail to comply or are not able to file the same on the time. Every IFTA jurisdiction has its own specific rules, but many of them tend to follow a framework. For instance, in both California and NY, you will be charged with a fine $50 or with a penalty of 10% penalty if you fail to file your return. However, you will file after the due date, or fail to be the amount due.
If you tend to travel to an IFTA jurisdiction without a permit, you may be able to assess a penalty, fine, or even suspension depending on the jurisdiction’s law. However, California, you could be charged by $100 to $500 of fine.
In today’s business environment transportation and logistics are no longer limited to the delivery of goods and services from one place to another. Modern-day logistics has to perform various functions to satisfy the customers and stand in front of its competitors in the long run. Various functions performed by transportation and logistics software include transit, managing freight costs, service agreements, shipping costs.Read More
It also helps in tracking the jobs and finding the best possible routes to make the timely delivery of goods and services possible. This increases the customers’ satisfaction and enhances the goodwill of the business. Transportation and logistics software is used by almost all business organizations. In today’s era, all businesses need raw materials to manufacture goods and need to deliver the final products to the customers.
All this can be made possible with the help of efficient transportation and logistics software. Businesses such as courier service providers and network service providers use most of this software. Together with other engineering technologies, it helps in bringing the best out of every business. Transportation management software is capable of performing a variety of functions. It helps in finding out the best possible routes to deliver the products and services to a given place.
It makes it possible to find out the safest routes. It also ensures for the drivers to track their delivery locations. The chances of taking the wrong routes are completely avoided. Hence, it helps to make the deliveries fast and quick. The customers are also able to track their orders in a cloud-based format. Therefore making it possible for customers to raise queries on a real-time basis. It helps in monitoring the fleet activity as well. The objective is to make sure that the driver is not performing any personal tasks while on official duty.
This check makes the timely delivery of goods and services possible and therefore helping to satisfy your customers to a great level. A fleet management system is a great tool that also helps in analyzing fleet costs and financial service costs. It helps in providing logistic support to the managers so that they do not waste their time in operational tasks which can be easily handled by this particular software. It also helps in reporting and analyzing business logistics.
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It helps in managing documents connected to transport activities. It helps in analyzing the amortization of vehicles. These days there is a variety of transportation and logistics software available in the market. Choosing the best possible option out of the various options available is a task. It is the responsibility of the organizations to select the best possible options as per the nature and needs of the business.
Organizations can either have a department internally to handle all the transportation and logistics functions or can outsource the same to the third party logistic providers. Outsourcing is beneficial in the case of small organizations. It provides a lot of fortune to the business. If used carefully it adds to nothing but profit. You can ask for free trials before choosing any software. The best software is chosen to make the business achieve success.
In simple words, sales route planning refers to the process of the most efficient way to reach from one point to another. By identifying the most effective routes, the sales representatives of a particular field can identify, learn and make fortunes by grabbing various opportunities that come their way. The routes are identified by taking into consideration various factors such as dynamics of the markets, competitor’s reactions and customer perception and engagement.Read More
So, Why Do You Need to Plan Your Routes?
One of the biggest questions which would come to your mind would be why do you need to do it? As it is evident, sales representatives from across various industries face some major challenges. These challenges include lack of data which ultimately leads to restricted insights of the fields and also hampers timely and data-driven decision making. Another challenge can be the non-availability of tools and ever-changing market situations which causes poor understanding of territories and hence the opportunities are missed.
“People don’t realize how many miles a truck drives a year on the road. – Johnny Napier
Various other issues that the sales representatives face are complex geographies, fluctuating driving conditions, outdated technologies. These challenges pose a threat on maximizing territories as it is quite difficult to make route plans till the time these problems are not eradicated.
However, routing software for trucks helps to tackle these issues efficiently. By making schedules flexible, the sales representatives are able to take advantage of unforeseen changes like sudden appointment requests, fluctuating weather or traffic congestion. Sales route planning is especially required for those companies which are dependent on the “field workforce” and where the chances of uncertainties are higher.
Outdated tools and lack of efficient data means that the sales representatives have to rely on manual sales data and have to go through spreadsheets all by themselves to make their own routes. This can be a very tiring and time-wasting job. Moreover, the probability of missed opportunities will also be higher in such cases. That is when sales route planning comes into picture. It integrates all the sales and customer data under one platform so as to create the most efficient routes that can help to address these issues. In this manner, the sales representatives will need to spend less time on low-value, monotonous tasks and focus more on strategic tasks that will ensure customer satisfaction. They will be able to spend more time with the customers which ultimately generates more profits for the business.
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How Can You Create and Optimize Your Routes?
The first thing that should come to your mind is technology. Everything is about technology these days. No matter whether you use maps or spreadsheets to create your routes, the right and reliable tools can surely help the sales team to become more productive in their work.
Mapping software is one of the tools that can help you to find the most efficient route. It is a quick as well as an accurate way of estimating travel time and adjusting routes as per the traffic and weather conditions. Similar is the case with the intelligent truck routing software. However, it goes a step ahead by allowing you to generate insights based on sales goals and customers while keeping in mind various factors such as multiple stops, restricted time frames and complex deliveries. The software also allows them to identify problems before they happen by providing relevant data based on market, territory and customer data.
No matter what tool the sales team, they need to keep in mind three aspects. These are priorities of business, the flexibility level of the solution and the easy accessibility of the sales data. A right sales route planning software will ensure that the sales teams work with maximum efficiency while doing what they actually do- engaging with the customers.
Transportation and logistics system has never faced an enemy bigger than the covid-19. The whole economy is in turmoil due to the coronavirus pandemic. Covid -19 has put an enormous amount of strain on the transportation and logistics resources. Huge reduction in international trade, manufacturing and commerce has a ripple effect in the transportation and logistics industry, which leads to an imbalance in supply and demand for the transportation companies.Read More
Some of the areas are worst hit by the global pandemic as compared with the rest of the areas. These hot spots of the global pandemic are also the one that has the most demand coming from. Therefore, all the transportation and logistics companies’ focus has recently changed to those areas. This has led to the longer waiting period of delivery, higher operating cost, health and safety related risks. Transportation and logistics industry is already facing a shortage of labour but covid-19 has only made it worse.
Life science and consumer goods companies are witnessing an unplanned growth while others are contemplating how to survive these tough times.
Covid-19 Impact on Transportation and Logistics
Transportation and logistics operations are conducted by sea route, land route and the air route. Each method of transportation is severely affected by the coronavirus.
Due to the worldwide spread of the coronavirus, shipping containers are stuck at the docking yards and the volume of container movement dropped by a considerable amount. More and more shipping lanes are closed due to borders closed by the majority of the countries.
Land transportation remains partially opened during these tough times. Globally, the roads remain in operation except the countries with strict lockdown. Trucking services remained in high demand resulting in higher highway use tax and longer delivery time periods.
A lot of major countries grounded their air fleet due to the pandemic resulting in loss of air freight volume by one fifth of the original. Shippers have moved to the air cargo for the essential goods which also results in the increased delays and airport congestion.
The Pessimist Sees Difficulty In Every Opportunity. The Optimist Sees Opportunity In Every Difficulty. – Winston Churchill
Now the worst is over for most of the countries and the economy slowly starting to pick up the pace again. But for the transportation and logistics industry, it remains a huge challenge to go back to an efficient supply chain. Navigating through the impact of covid-19, transportation and logistics industry figure out that you need to be prepared for any type of situation. Supply chain industries need to come up with an excellent risk management and continuity strategy.
Impact on Small Players
Small transportation and logistics companies are being critically hit by the covid-19. Small companies usually don’t have any type of backup or recovery plan. Lack of resources, technology and tools to follow the proper health guidelines also complicate their response.
Major Players Also Faces the Blunt of Covid-19
Big companies also get severely hit due to the worldwide spread of coronavirus. Most of the governments around the world declared ports, shipping and trucking services essentials. This has a tremendous effect on the business of most of the big players of transportation and logistics companies.
Strengthening Mutual Relationships
With transportation management solution logistics companies need to strengthen and develop their relationships with the suppliers. Clear insight of the supply chain will help the transportation companies to be more flexible, agile and strategic. Flexibility and agility provides you the opportunity to gain on the marketplace due to chaotic times like covid-19. A well thought out risk management program will help the transportation companies to gain a clear insight of the larger supply chain issues.
Data Management for Better Future
By facing an unprecedented global pandemic covid-19, you will have big data at your fingertips to go through. You can utilize this data to reassess your future strategies and how to deal with these global catastrophic events like covid-19 and be better prepared next time if something like this comes back again.
Video credit: COCC Video
Retention of Your Current Customers
Covid-19 may be a blessing in disguise if you are able to utilize it to the fullest. You can use this pandemic as an opportunity to focus on your current customers and offer them the best of the best customer service. By carefully hearing each and every requirement of your customer, you are providing your company a second chance to thrive in future again.
Consider Mergers and Acquisitions
Transportation and logistics companies in a post covid-19 era have to seriously consider mergers and acquisitions as a way forward for better growth. This will double the capacity of the transportation companies and also make them strong enough to face the future adversary like covid-19.
Better Cash Management
Transportation and logistics companies need to properly understand their short term liquidity requirements and the long term cash flow goals. Keep evaluating your suppliers for more favourable terms and conditions for better discounts.
Response to the Coronavirus
A lot of companies have come up with new health and safety protocols to safeguard their employees from the global pandemic. Social distancing, disinfecting work areas and providing protective gears while offering them unlimited time off without salary are few of the measures taken by the transportation companies.
Recovery from this global pandemic related recession will take time and require a lot of hard work and patience. Transportation and logistics are very essentials for the world to move forward and will emerge victorious against all odds in this global crisis time.
Warranty agreements are very important for every business as they cover the insurance of a device or equipment for a certain time period. Insurance time period can differ per manufacturer. Warranty reimbursement is very important for every business because the total cost of a device or equipment also includes the warranty cover for that asset. Therefore, getting back all those warranty dollars are very necessary for sustained success of your business module. During the warranty period every manufacturing defect or repair is covered by the manufacturer. Therefore, it is absolute paramount to file every single claim to reduce the cost of maintenance and repairs. Sometimes you are entitled to warranty money and leaving that on the table unclaimed is not a successful business practice.Read More
The most critical part of warranty management is the tracking and timely filing of claims. Therefore you need a properly documented and well managed warranty tracking management system. Without the knowledge of the warranty due date, you may end up losing your warranty claims and it may cost you from your pocket to repair your equipment or assets.
To avoid this unpleasant situation you can start implementing a warranty tracking system for your company. Here are few ways you can effectively implement a warranty tracking system and understand the importance of implementing it.
Warranty Agreements Explained Properly
The first and most important part of implementing a warranty tracking system is to understand the terms and conditions of warranty agreements properly. Whosoever in your team is responsible for looking after the warranty period and the warrantable parts along with warrantable labour must be fully trained about the warranty agreements. By making sure that your team knows when to file the warranty claim, it reduces the chances of missing out on any legitimate warranty claim.
If you do not have a warranty tracking system and to keep track of all the important dates about your warranty period, it becomes very difficult to track the warranties of all the assets. Vehicle managers can easily lose out on potential free warranty checkups of vehicles without implementing a proper warranty tracking system. Therefore, a manager must ensure that the whole technician team understands what is warrantable and effectively tracks the warranty period of all the equipment, parts and trucks. This will ensure the faster filing of claims and warranty reimbursement.
Implement Proper Documentation
The second step of implementing a warranty tracking system is to implement a proper documentation process. Warranty claims filed without any documentation backup can be denied very easily. To enhance your chances of warranty claim reimbursement, it is very critical that you must create a detailed work order for each claim. In your documentation you must outline the complaint, cause and what measures you took to rectify the issue. This way you will be able to claim all your warranties without delay, because an effective truck repair shop software prevents you to pay excess for repairs of the assets, equipment and parts that are warrantable.
There’s no shortage of remarkable ideas, what’s missing is the will to execute them. – Seth Godin
Truck managers also get the timely information about where the assets are standing on a warranty period. This warranty related insight prevents the truck managers missing out on any opportunities of warranty claims. Proper documentation also helps the truck managers judge whether the warranty is really worth it.
Understanding and Utilizing Your Warranty Coverage
Understanding your warranty agreements is absolute paramount and so does its proper utilization. By thoroughly reviewing all the agreements, you can gain clear insight about your warranty agreements. This will help you clearly understand what qualifies as warrantable. All this knowledge helps your team determine when to file the claim. All the standard warranty agreements come from the manufacturer with every new purchase.
Now the truck managers can also get some extra coverage for the vehicles by negotiating with the manufacturer. Once the trucking manager figures out what are his requirements regarding a warranty coverage then he is better placed to negotiate with the manufacturer. This is where an effective warranty tracking system helps the managers by providing data and knowledge about all repairs and warranty claims.
Sometimes we get tempted to purchase the additional extended warranty coverage for the assets. But you have to track your warranty expenditure to check whether it was worth it or not. Tracking warranty claims is very critical to find out whether the extended warranty is worth spending extra money.
Utilize a Good Truck Optimization Tracking System
Quality of data is very crucial for enhancing your warranty reimbursement chances and recovery of claims. The best way to get the quality data is by implementing a good truck optimization tracking system.
Video credit: Libelium
Truck optimization tracking system brings down the physical paperwork to almost zero and avoids any human error alongside it. You don’t have to rely on your memory or manual work to file a maintenance claim. Most of the truck managers clearly see an improvement in their warranty reimbursement by implementing a good truck repair software.
You can clearly see why implementing a warranty tracking system is so critical for every business. When you spend a good fortune on buying any asset then it is also important to ensure that your assets remain intact for a good long time. You can easily do so by implementing a proper warranty tracking system and filing timely claims.