Vehicle fleet management is not an easy task. The fleet managers are required to utilise all the resources available to efficiently manage the fleet. The vehicle fleet is one of the major expenses that an organisation incurs irrespective of the fact that it is purchased or leased. This makes it so important for the managers to know how to optimise their fleet. Following are how you can optimise your fleet to save organisations from incurring losses and survive in the long run.
Inspect And Maintain Your Vehicles
It is very crucial to inspect and maintain our vehicles at regular intervals. It increases the smoothness of your vehicle and extends its life. It also ensures the safety of the drivers. If there is an issue with the system of the vehicle, it leads to increased chances of the vehicle breaking down. This in turn leads to accidents. The cost of maintaining vehicles is less in proportion to the benefits associated with it. A poorly maintained vehicle adds to various direct and indirect costs. The resale amount of the fleet gets reduced and the insurance cost rises. If the vehicles are sent for repair, it might disturb the day-to-day functioning of your business. It might delay your work and cause losses. The reputation of the organisation is also hampered in case the vehicle it uses is broken and not attractive. Fleet management increases the goodwill of the organisation and ensures its long term growth and survival.
Educate The Drivers And Use Eco-Friendly Techniques
It is essential to educate and train your drivers to optimise your fleet. The driver should be trained to properly operate a vehicle. She or he must also be able to identify in case there is some fault in the vehicle. Drivers must be properly instructed to avoid rash driving and follow certain simple techniques. They must avoid pulling up the handbrake. It damages the vehicle and reduces the economy of the fuel. They should know when and how to check the oil levels. They should make sure to inform the managers in case there are any signs of default in the vehicle. Eco-friendly driving techniques include:
- Keeping the tires properly inflated
- Using the recommended grade of motor oil
- Keeping the motor engine properly tuned
- Repairing air filters
- Avoid over-speeding
- Do not carry the load over and above the vehicles’ capacity
If all of these techniques are followed it saves fuel cost and provides nothing but a fortune to the organisation. This ensures that the fleet is fully optimised.
Calculate And Keep A Check On The Expected Expenditures
The managers need to calculate their expected expenditures with risk adjustment well in advance. They should be aware of the costs incurred on vehicle maintenance and should also measure the operational expenditure that may occur if one or more vehicles become non-functioning due to some default. The fleet managers need to know the correct resale value of their vehicle in case the organisation plans to replace the existing vehicles or sell the extra vehicles that are not in use.
They should also have a clear idea about the warranty coverage that the manufacturer is offering. By staying informed regarding all of the savings and expenditures, the fleet manager can know if the business is operating properly. She or he is also able to manage any unexpected circumstances that may occur without difficulties. In case there is some imbalance between the savings and expenditures, the same should be checked and proper steps must be taken to avoid any difficulties in the future.
Use Technology To Your Advantage
Vehicle fleets can be easily optimised with the help of technology. All the documents can be digitally prepared. The miles travelled by a vehicle can be automatically generated. Accordingly, the fuel tax can be calculated and filed accurately. The drivers are monitored on a real-time basis using GPS technology. This makes sure that they avoid unnecessary paths. The best possible routes are easily found out through this technology. It makes sure that the drivers do not lose track of the path and they are saved from the inconvenience of remembering the paths. The accident-prone paths are also tracked. These paths can be avoided. Accidents if any can be easily tracked. Help can be reached out to such places as soon as possible. This ensures the drivers’ safety. This makes them happy and satisfied and they work efficiently.
Limit The Suppliers
Limiting the number of suppliers that supply your fleet leads to its optimization. This gives your organisation more power to bargain. This ensures cheaper cost per vehicle and amazing negotiations. The fleet managers should always compare the providers before entering into any terms with them and always pick the best and cost-effective providers. They should also not stay back from bargaining if the need be.
Apart from the above five tips that can be used to optimise your vehicle fleet management, you can also have an automated key management system. This diminishes the chances of the keys being stolen or misplaced. It also makes sure that the right keys are available to the drivers. This saves a lot of time. If all these tips and tricks are followed they guarantee that your vehicle fleet management is optimised. This increases profitability and ensures long term growth and survival of the business.